FAQ: Can we add our own fields in Landscape?
Answer: Yes and no. The fields on Landscape’s record pages, like a Property’s main details page, are fixed, so you can’t add, remove, or rename them. But the options that fill many of those fields (dropdown menus, categories, Work Item types and statuses, etc.) can be customized in Settings by an account Administrator. You can track most other data by customizing the outputs in your Portfolio records, Projects, Contacts, Maps, and Work Items.
To see where each kind of customization lives and how to change it, go HERE.
Tracking data that doesn’t have its own field
Here are a few examples of where custom data can go in Landscape:
| If you track... | Use... |
|---|---|
| A yes/no flag for proceeding with acquisitions, or things like “NRCS Funded,” “Co-held,” or “Public Access” | Custom Categories. Records have two category fields: Categories for land protection details, and Stewardship Categories for stewardship details (available once the record is marked as a Stewardship Site). Add or remove categories in Settings > List Items > Portfolio, then query on them across you Portfolio with Data Viewer. |
| Who funded a property | Funding. Use Funding Sources, Agreements, and Disbursals. See Funding. |
| A date like Baseline Date or Survey Date | Work Items. Add a Survey or Baseline Report Work Item and give it a Completed On date. You can also attach map data, documents, and expenses to it. See Work Items. |
| Landowner, grantor, or other people tied to a record | Contacts. Link the Contact to the record and tag them, for example as “Landowner” or “Grantor.” See Managing Contacts. |
| Extra questions, like “Adjacent to conservation land?” or “Immediate funding available?” | Forms. Attach a Form to a Work Item, such as a custom “Project Assessment” General Work Item, then query the answers in Data Viewer. See How to create a Form. |
If you can’t find a way to track the data you have in mind, contact Landscape Support. We’re happy to advise on best practices and on what we’ve seen other organizations do.